Note to Self: 5 Meeting Must Haves

Business Re-engineering 101

Meetings

Who loves going to work and seeing a full schedule of meetings on your calendar? Ever think to yourself, “If I’m in meetings all day, how am I expected to get anything done?” Well you’re not alone.

There are all types of meetings. Meetings are just that, the opportunity to “meet” to do something and typically to reach some goal. But what we’re talking about here is the office or business type meeting. You know the one. The one where you need to have specific people in a room so to build consensus and get something accomplished.

The Goal is Key

The #1 goal of a meeting should be to respect people’s time. Time is precious so don’t waste it. Get to the point, have the meeting. Then socialize. Or socialize, then have your meeting.

 

As the meeting leader, meetings must have:

1. Goal
2. Agenda
3. Actions
4. Owners
5. Due Dates

Take Notes

There’s nothing worse than having a meeting and walking out not knowing what’s expected of you. As a meeting leader, it’s your responsibility to make sure everyone is accountable.

At your next meeting, add a review period to check the progress actions you created at the last meeting. Focus on those that are due or close to being due. Then ask if there are any issues and assess the risk to complete. Adjust your plan accordingly and determine if you have the right owner and the right due date.

The New 30 Minute Norm

In today’s fast paced professional world, the new norm should be a 30 minute meeting vs. the typical 1 hour block meeting. You always should ask yourself; “if I have a one hour meeting, how can I cut it down to 30 minutes and get what I need.”

Once you get into a rhythm, you’ll find that the process is very simple. Just follow with a routine. Attendees will appreciate what you’ve done. You’ll even probably get better attendance as well for a variety of reasons.

Respect People’s Time

Meetings should take no more than 30 minutes to get what is needed. Otherwise, schedule another meeting.
Prefer a one hour meeting? First 30 minutes – meeting – last 30; social/network.
Invite only who really needs to be there.